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Get that Project Done on Time and within Budget!
by Tracey Lawton
Published on this site: August 20th, 2005 - See
more articles from this month
Congratulations! You've just received the phone call to
say that you've got that major project that you were hoping
for. Now the hard work starts - running it! And running it
within timescales and budgets!! Are you prepared for it?
Here are my five tips for setting up those KEY ADMINISTRATIVE
SYSTEMS and ensuring that you get that project done on time
and within budget.
- Budget - Get your budget together and map out
how much you have to spend on each element of your project e.g. overheads, activities,
staffing costs etc. Create columns to show Actual Budget,
Estimated Budget, Balance and update it regularly.
- Time sheets - Set up time sheets for project staff
and a system for distributing and receiving them. Then set
up a system for monitoring time spent by staff members and
overall time spent to date. Map this against what you submitted
in the project proposal.
- Expenses - Plan a system for monitoring staff
expenses incurred during the project i.e. travel, hotel accommodation, etc. Then
set up a system for recording these expenses and show how they fit into the
overall budget. Monitor this against actual budget spend.
- Contact Management - Running a big project requires
you to come into contact with many different people. Ensure that your contact
management database is up-to-date and easily accessible so that you
can get the information you need when you want it.
- Monthly/Weekly Project Overview - The four tips
above are the key administrative systems you need in place to run an effective
project. Now you need to pull all that information together
so that you can monitor your project overall and ensure
that you are meeting project deadlines and doing exactly
what you said you would in your proposal!
Tracey Lawton, Tracey Lawton Transcription & Admin,
supports small businesses and independent consultants with
their audio transcription and office administration projects. She has over 18 years transcription,
office management and administration experience for both public
and private sector organisations, as well as independent consultants
and professionals. http://www.traceylawton.com
Subscribe: http://www.traceylawton.com/tips.htm
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