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How to Save Money on Transcription
by Leva Duell
Published on this site: August 20th, 2005 - See
more articles from this month
Apply the following guidelines to speed up transcription,
avoid mistakes, and reduce transcribing fees.
- Use a good quality microphone. Position the microphone
near all speakers.
- Check the batteries in the dictation equipment.
- Use tapes designed for voice dictation. They filter out
background noise. Demagnetize and clean tapes regularly.
- Erase the tape before dictation and indicate the end
of the transcription to avoid transcribing old materials.
- Rewind the tape to the beginning of the dictation.
- Dictate in a quiet environment. Turn off the TV and radio.
Distance the microphone from air conditioners and fans.
Avoid noise, music, and acoustics in restaurants, outdoors,
and airplanes.
- Speak clearly. Instruct people not to talk simultaneously.
Identify all speakers.
- Don't eat or drink when dictating.
- Discuss the purpose of the transcription and style preferences
with the transcriptionist. Do you want a verbatim transcript
for legal purposes? Do you want to include sounds like uh,
um, hmmm? Do you want to indicate
laughter and long pauses?
- Avoid delays and costly revisions by spelling unusual
words and words with questionable spelling, i.e. Kathryn,
Katherine, Catherine, or Caterine. Provide supporting documents
and words the transcriptionist may not be familiar with
such as technical terms, names, streets, and cities.
Provide the transcriptionist with a high quality recording
and you'll get an accurate transcript at the lowest possible
price.
Leva Duell, Looking for typing work at home? Start
a secretarial business. The Secretarial-Business-in-a-Box
provides instant tools you need to start and run a successful
secretarial service. Free articles and business start-up newsletter
at http://www.startasecretarialbusiness.com
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